Jira vs trello: which is a better project management tool?

Trello vs Jira vs Teamhood: Overview

To begin this analysis, it is always a good idea to see how each of these 3 tools presents themselves on the market. Here are their short introductions.

Trello is a visual collaboration tool that creates a shared perspective for your team.

Jira is a tracker for teams planning and building great products.

Teamhood is an efficient project management tool for Agile teams. Easier than Jira, more powerful than Trello.

As we can see, all three tools are focused on improving the collaboration and performance of teams. However, each of them is focused on slightly different objectives. Let’s see how this translates into the side-by-side feature comparison.

Both Trello and Jira are stingy with support features for free users

On Trello’s help site, you can:

• Read help articles,
• Ask the community, and 
• See FAQs. 

If you have any specific questions, you can contact support. But if you want those questions answered within a day, you’ll need to become a Premium or Enterprise member. 

Trello help site, Source: trello.com

To help you grasp all its features and possibilities, Jira provides comprehensive self-help guides. 

However, Jira offers only Community Support with its free plan.

The Standard plan comes with 9/5 support (during local business hours), while Premium and Enterprise plans provide you with 24/7 support with slight differences in favor of the Enterprise users, such as Phone support.

Atlassian Support Offerings, Source: atlassian.com

Trello and Jira offer only self-help resources and community support for free. To be honest, we would expect much more from such widely used apps.

ЛидерТаск

Надежный таск-менеджер для составления расписания и управления задачами. ЛидерТаск — это планировщик задач для руководителей, которым необходимо организовать личные и рабочие дела.

Приложение поможет создать список дел на день и напомнит о предстоящих задачах и встречах. Задачи на день можно расписать по часам и минутам во встроенном ежедневнике, а для планирования на неделю или месяц воспользоваться календарем. У задачи указывается описание, срок выполнение, назначается исполнитель, цвета и метки. Можно добавить чек-лист или разбить сложную задачу на мелкие подзадачи.

Создаваемые проекты могут быть личными и общими. Добавьте сотрудников, поручите им задачи и отслеживайте прогресс проекта и эффективность команды. Для работы с проектом сервис предлагает использовать канбан-доску, но также задачи можно поручать напрямую. В таком случае задача появится в списке задач исполнителя, а после завершения он отправит ее на проверку. ЛидерТаск работает на всех доступных платформах: Windows, macOS, Android, iOS, Web.

Преимущества

• Календарь и ежедневник для планирования на день.
• Канбан-доска для совместной работы.
• Подпроекты и подзадачи.
• Система ролей и гибкая настройка доступов.
• Онлайн-синхронизация.
• Все функции работают без интернета.
• Пользовательские фильтры для поиска задач.
• Оценка эффективности сотрудников.

Тарифы

1. Бесплатный тариф для работы на одном устройстве.
2. Тариф Премиум для продвинутого тайм-менеджмента — от 217 руб/мес.
3. Тариф Бизнес для работы в команде — от 332 руб/мес за пользователя.
4. Тариф Бизнес+ — от 499 рублей за сотрудника ежемесячно.

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The significant difference between Jira vs. Trello

Basic Difference:

Jira provides simple planning, tracking, and releasing any software and also used in software upgrading. It supports various agile methodologies, including scrum boards. Users of Jira can construct workflow templates and even customize them based on requirements.

Trello is a cloud-based powerful project management tool. It is designed to help individuals to collaborate and work in a better way. You can create different boards based on various categories. Each list has individual cards that have all information about the project.

Task Management

Jira provides task management features that including workflows. The workflows on Jira help the development team to develop, test, and release software. The tool allows users to create custom workflows for application development and various agile scenarios. You can quickly match with any agile structure. It is not tricky to manage agile projects with Jira.

Trello simple and easy platform to manage all the tasks in one place. For project workflow, Trello has a three-part hierarchy. It has boards, lists, and cards. Anyone can create and organize all the elements they need. They can sign the task to the team, assign due dates and even attach files related to the task.  It can be used by people who created the board and invite their team members to update their workflow status.

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Team Collaboration

Jira offers traditional collaboration features for all the various issues. The Jira component provides easy task management. Unlike Trello, it does provide features like file sharing, notification, and messaging.

Agile Project Management and other features for Development teams

Jira is specially developed to serve agile software development teams and provides huge varies of features.  Jira supports all the scrum, kanban methodology even a mix of two frameworks.  The tool helps the team manage the workflow right from the coding to tracking different application errors. Developers can pull all the user stories and issues to the current sprint and assign tasks to their team members. It displays the sprint days remaining, and you can easily track the task progress on the scrum boards. It also gives a filtered view of various project cards. The software also provides reporting features like burn down charts, track, and delivery.

Trello is more flexible and has a visible kanban task management program. It doesn’t have features like scrum, sprint plan, tracking backlog of various user stories, error tracking, and code.

Integration

Jira has extensive integration options. You can integrate with the software and apps for test management, time tracking, code review, CRM, and reporting. Jira software works with the majority of the work tools. It integrates with thousands of design tools, IT team apps, software engineering teams apps, and Business team apps. Jira runs popular tools like Slack, Figma, Miro, Lucidchart, Microsoft Teams, Opsgenie, Zoom, GitHub, Zendesk, Invision, Gmail, and more. They have hundreds of app integration with over 70+ partners. Most of the integrations are free and easy to set up.

Trello integrates with numerous applications such as Zendesk, Jira, FogBugz, Slack, AdobeXD, Mailchimp, Github, Salesforce, Google Drive, and more.

Hosting:

Many project management software come with on-premises and cloud hosting. Both have their advantages and disadvantages. If you are looking for on-premises project management software, Trello won’t be the right choice. Trello has only a cloud-hosted service. In contrast, Jira provides both the on-premises solution and the cloud-hosted version.

Pricing:

Trello pricing comes with three different plans Free, Business Class, and Enterprise. The pricing of the software depends on the number of users. The features like the number of boards, cards, lists, file attachments, team board templates, etc., depending on plans. Business-class plan pricing starts at $12.50/ per user for a month, and the Enterprise plan costs around $17.50 /per user per month.

The Plans and pricing of Jira software depend on the number of users, and they have four different plans: Free, Standard, Premium, and Enterprise. The software comes with a free trial. Visit here for more pricing details of Jira software.

Trello Or Jira: Which Is The Right Tool For You?

Deciding whether Trello or Jira is the best agile project management tool for your team depends entirely on your requirements.

From our perspective, Trello is the better software for small teams and those working on a budget. With that said, it is also scalable for larger teams. As a customizable and flexible tool, it can be adapted to multiple use cases and, with the right Power-Ups, offers the same functionality as Jira at a lower cost.

On the other hand, Jira is an excellent solution for enterprises and larger businesses with bigger budgets. It is less flexible than Trello, has a much more complex UI, and requires a time investment to set it up and train the team to its nuances. If users aren’t onboarded to Jira correctly, you can risk out-of-sync and unproductive teams.

To conclude, if you want an advanced agile development tool or require on-premise software and have the time and money to spend, Jira is the best option for you. For all other projects, we recommend making the most of Trello and its Power-Ups to create a custom project management tool that suits your needs.

Trello vs Jira vs ProofHub: Pros, Cons & Review

Trello

Pros 

• Flexibility
• Familiarity
• Collaboration
• Very lightweight
• Intuitive interface
• Easy to set up and maintain

• Not the best tool for large-scale projects
• No Gantt charts for task dependency management
• Limited activity log and search capabilities

Review

Trello is a simple, web-based project management tool that can help teams organize small and simple projects they are working on. The most specific thing about Trello is its board and card system; projects are marked with boards and tasks are marked with cards.

It’s a quite straightforward and easy-to-administer tool that works well for Kanban-like projects or task control. However, it is not well-suited for large, complex Agile projects or multi-teams.

Jira

Pros

• Highly customizable
• Multiple integrations
• Scrums and sprints
• Enables teams to find, record, and track bugs
• JIRA Kanban boards give users full visibility
• Engaging workflow

• Long setup time
• Complex interface 
• Reports are not reusable
• Limited file size upload 

Review

Jira is rated as one of the most popular issue and bug-tracking software available today. It offers thousands of plugins to extend its features. Using Jira software, you can plan and organize tasks, workflows, and reports for your agile team more efficiently. 

It helps you create unlimited projects and focus areas, and set your own rules to support custom workflow steps for each project. However, there are more cost-effective and feature-rich alternatives to Jira for smaller teams or temporary projects.

Pros 

• All-in-one project management and collaboration software
• Has all the tools you need under one roof
• No per-user fee
• Eliminates the need to use multiple tools 
• Little to no learning curve
• Simple, easy-to-understand user interface
• It can be used by any team, small or big, from any industry 

Review

ProofHub is branded as an all-in-one project management software and it lives up to its tag perfectly. Unlike Trello and Jira which are designed specifically for organizing projects into boards and bug tracking respectively, ProofHub offers a complete, feature-rich package for project managers to simplify project management and team collaboration.

With all the right tools under one roof, the software helps managers across the critical phases of a project: from planning to organizing, to managing and delivering outcomes on time.

It offers a centralized location for teams, clients, and contractors to communicate, share feedback, and discussions for a more efficient collaboration and timely response.

Jira

Jira interface screenshot (by Atlassian)

Company: Atlassian

Price: $10 flat fee for up to 10 users. $7/user/month for 11+ users.

Used by: Square, eBay, Spotify, Cisco, Airbnb

Self-hosted: Optional

Overview

Jira is one of the most popular Project Management tools out there and is a safe choice for organizations. It can be most fully utilized by larger companies, which need to coordinate between multiple complex projects and have a need to customize the task workflow. For company-wide collaboration, Atlassian also offers Confluence, a data management tool, which integrates nicely with Jira. For smaller teams or temporary projects, there are more lightweight and cheaper tools out there.

Pros

• Highly customizable: Workflow tools allow you to tailor Jira to the way your company operates.
• Multiple integrations: An open marketplace provides a lot of integrations with other popular tools like Github, Salesforce, Outlook etc.
• Scrum and sprints: Scrum workflow with sprint tracking is supported out of the box.

Cons

• Long setup time: The large amount of customization available means that it takes longer for the user to set everything up and to train others on how to use the tool.
• Complex interface: Managing roles, boards, issues can feel clunky and the tool is not as intuitive as it could be.

Insights from Toptal Project Managers:

Paulo Limp — Project Manager

What makes this tool better than the others?

“Following Agile principles, Jira is very easy to learn, teach and use. It is also designed from scratch to be used as a collaboration tool — something that should receive inputs from the whole team. Finally, it integrates well with a host of other solutions available in the market, allowing for great customization.”

Something you would change if you could?

“I am still unaware of Jira tools that allow for cost management or risk management. My understanding is that it wasn’t originally designed to be a project management tool, so, although it works very well with Scrum, it might still lack some features for a complete project management experience.”

Oana Ciherean — Software Project Manager

What makes this tool better than the others?

“I would use this tool with highly technical teams with a need to implement both simple and complex workflows including at least a couple of approval steps. I love the fact that it is highly configurable and you can add your own workflow steps, custom fields, issue views and you can go in as detailed as setting required fields when transitioning issues from one state to another.”

Something you would change if you could?

“Even though configuration flexibility is one of the strong points of Jira, I think that the Atlassian team overengineered some features.”

Conclusion

The 6 most popular PM tools covered in this article can be grouped into three categories:

• Lightweight:

  Trello: It is a tool that is very easy to set up and start using. The Kanban process it provides is very intuitive. It is a perfect tool for those who need a Kanban board.

  Easy to use, but offer limited customizability.

• Midweight: Tools in this category balance ease of use with customizability.
  • Basecamp: It is a good tool for task tracking, but not such a great tool for Agile development.
  • Asana: It is a well-rounded tool that will fit most traditional projects of medium complexity.
  • Wrike: It is a tool offering high customizability but it has a limited selection of third-party extensions.
• Heavyweight: Highly configurable tools with higher barriers to entry in terms of usage and maintenance.
  • Jira: It is a tool made with Agile development in mind and it allows you to fine-tune your processes. It requires time to set up and maintain.
  • MS Project: It is the most difficult but also the most versatile tool in the list. It is mostly used for Waterfall like projects but has been adding Agile features recently to keep up with the competition.

Different projects require different tools. Sometimes, as a project manager, you will be able to choose the tool you want to use. In those cases, it is important to determine the complexity of the project and choose a tool that will match the requirements of the project. For example, you might be very used to Jira, but for short and straightforward projects Trello might be a better match. Basecamp might not be a good fit for an Agile development team, but it would be a great tool for a marketing team looking to bring some structure into their daily routines.

In other cases, you might come into a team that is already using a particular tool. On the one hand, you have to be mindful of the long-standing traditions and habits within the team. At the same time, a project manager should take a hard look at the current project management software being used, identify flaws within the process, and articulate a plan on how to improve them.

Резюме — Trello против Jira

Если вы ищете локальное программное обеспечение для управления проектами, Trello не будет вашим выбором, поскольку он доступен только в виде облачной службы. Когда дело доходит до ценообразования, Jira и Trello зависят от нескольких факторов. Месячная цена будет зависеть от количества пользователей. Базовый тарифный план JIRA составляет 10 долларов в месяц, тогда как Trello предлагает бесплатную учетную запись. Оба плана запуска ограничены и просты, поэтому вам, как команде, нужно будет разработать лучшие планы.

JIRA поставляется с традиционными функциями управления проектами и на шаг впереди Trello. Он имеет комплексные функции отслеживания времени, функции отслеживания проблем, инструменты управленческой отчетности, которые могут быть лучшим вариантом для некоторых проектов. JIRA в основном предназначена для поддержки команд разработчиков программного обеспечения и ориентирована на разработчиков, разработчиков программного обеспечения, менеджеров проектов, которые работают с проектами программного обеспечения.

Trello, с другой стороны, нацелен на гораздо более широкую аудиторию. Он предлагает все виды отслеживания проектов. Trello поддерживает сторонние интеграции, открывая свои доски Kanban для других программных инструментов, таких как GitHub, Slack и Usersnap. JIRA может интегрироваться с сотнями сервисов и инструментов.

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Изображение предоставлено:

1. «Trello 23-05-2017» Марсело.андре.винклер — собственная работа (CC BY-SA 4.0) через Commons Wikimedia 2. «Jira » от Inodes — собственная работа (CC BY-SA 4.0) через Commons Wikimedia

Trello

Trello interface screenshot (by Trello)

Company: Atlassian

Price: The basic version is free. $10/user/month for extended features.

Used by: Adobe, Kickstarter, National Geographic, Fender

Self-hosted: No

Overview

Trello is one of the most popular lightweight project management tools out there. It’s favored by startups, small teams, temporary projects and in various other scenarios where a project manager needs a minimal structure to keep things organized.

It is also a good tool to use when introducing a team to an Agile Kanban workflow. The basic interface has boards, columns, and cards as the main units of operation. However, you will quickly run into Trello’s limitations if you want to have a more elaborate team process or if you want the whole organization to work with the same tool. Trello offers paid premium plans, which extend the functionality, but at $10/user/month it struggles to compete with the other tools in this list.

Pros

• Very lightweight: It can be set up in just a few minutes and the structure is easy to maintain.
• Intuitive interface: Team members can be on-boarded quickly.
• Price: Free version is good enough for most simple projects and lightweight processes.

Cons

• Very lightweight: The flip side of being lightweight is that it is hard to provide a lot of options for customization for companies with more elaborate workflows.
• Information expires quickly: Limited activity log and search capabilities coupled with minimal labeling options make it hard to track information over a longer period of time.

Insights from Toptal Project Managers:

Meko Kofahl — Agile Project Manager

What makes this tool better than the others?

“It is a very lightweight, web-based tool with very easy administration. Zero-to-productive in an hour. I was able to get executives to work with this tool, it was that straightforward.”

Something you would change if you could?

“We used this only for Kanban-style projects. It didn’t seem well-suited for multi-team or very complex Agile projects. Nothing to change, really, as I think it does exactly what it was designed for.”

Eamon Sousa — Agile Project Manager

What makes this tool better than the others?

“It is lightweight and easy to use. Works very well for Kanban like projects or for task control.”

Something you would change if you could?

“Add burndown charts based on actual hours or points spent.”

Jira vs Trello: Key Differences

Best Use Cases

Jira is really perfect software for developer based applications. So, if I am managing projects and I need something that is going to help my developers, manage new code implementation, develop new aspects of your product, as well as fix bugs, maybe a client backlog kind of situation, Jira is perfect for such specific developer situations.

Trello can also be used for dev teams, but the great thing about Trello is that it is much better for broad applications than Jira is. So, if I want not only my dev teams to be able to use it but also customer support, sales, and even HR teams in terms of managing new hires and new onboarding process, Trello is well suited. It uses the Kanban board style that can be used in a variety of ways for much more general applications across an entire company.

Easy to Use

Getting started with Jira is fairly easy. You get a lot of help from their company while implementing it with your team. But I must say that with the robustness of functionality and the developer focused applications of Jira, it probably takes a little bit longer time than an application like Trello.

With Trello, just because of the nature of their software, I think the simplicity of the application and its broad application across different use cases make it a lot faster to implement, a lot more out of the box preparation.

Pricing

Trello pricing is slightly better than Jira. The free tier of Trello is a lot useful for small teams as they can use it indefinitely. Whereas in Jira, only 10 users maximum can work on the free tier version.

Jira standard tier has a lesser price than the Trello Business class tier. The Trello business class tier price is around 12.5$ per user per month compared to 7$ per user per month in Jira standard tier. But in Jira, there is a storage limit, Trello business class has no storage limit.

Reporting

Jira has multiple report options such as a burndown chart, sprint report, velocity chart, cumulative flow diagram, and many more. These reports are highly customizable and configurable. With such reports, Jira helps you get valuable insights which want to know about the teams working on the project.

On the other hand, Trello does not have reporting options like Jira. It has power-ups which provide all the information about the projects.

Новый игрок на рынке управления проектами и задачами

На вебинаре компании IconSoft 15 марта 2023 г. эксперты рынка обсудят сложившуюся ситуацию в сегменте систем управления проектами и задачами. Директор по развитию компании из первой тройки партнеров Atlassian расскажет об основных проблемах на сегодня в работе с Jira и Trello, и даст прогноз на ближайшее время. Специалисты предоставят свои рекомендации о том, что делать в сложившейся ситуации, проговорят почему так важна точность переноса данных и структуры задач при переходе на новые решения, когда нужна кастомизация продукта и его интеграция с другими системами, обсудят преимущества и недостатки установки on-premise и в облаке.

На мероприятии также расскажут о новом игроке на рынке систем управления проектами и задачами — решении IconTeam (включен в реестр отечественного ПО).

При создании IconTeam компания IconSoft постаралась помимо стандартного для task-трекеров функционала, также добавить наиболее важные и востребованные на сегодня опции:

• наличие кросс-досок для совместной работы нескольких подразделений;
• перенос данных в автоматизированным режиме с применением «робота», что гарантирует высокую точность перемещения структуры задач и связей;
• возможность установки как on-premise на мощностях заказчика, так и в облаке надежного провайдера;
• наличие средств быстрой разработки дополнительных функций под нужды конкретного заказчика.

На вебинаре будет проведена демонстрация сервиса IconTeam, а также выступят:

• технический директор IconSoft Александр Чемоданов.
• директор по развитию бизнеса ITSDelta (Корпорация Дельта-групп) Евгений Кисько.

Вебинар пройдет 15 марта 2023 года в 11.00. Зарегистрироваться!

Jira vs. Trello at a glance

Trello is a flexible Kanban board that can be used to track any kind of project, big or small. Jira is a project management tool for software development teams. It has Kanban boards, but also Scrum boards and other software-development-focused Agile workflows.

The simplest way to sum things up is: if you’re looking to collaborate on a kitchen remodel with your partner, Trello is the better app; on the other hand, if you’re running a team of developers, Jira will give you more structure, control, and options. Still, there’s plenty of overlap, so let’s dig into the nitty gritty. 

Here’s a quick table that highlights some of the major points of comparison between Trello and Jira. Feel free to scan it, and keep reading for the deeper dive. 

	Trello	Jira
Ease of use	Trello is super easy to use—it’s just like a digital cork board with index cards	Although it’s a more complicated app, Jira’s onboarding tutorial is second to none
Flexibility	As long as you stick to the confines of a Kanban board, Trello is as flexible as it gets	For Agile software development teams, Jira is super flexible; for everyone else… not so much
Adherence to Agile	Although inspired by elements of Agile development, Trello doesn’t stick to it rigidly	Jira is built to provide software development teams with all the tools they need to use Agile
Project management capabilities	Trello enables individuals or teams to manage projects however they like	If you stick with Agile, Jira makes life very easy
Free plan	Most Trello users can get by with the free plan	Jira has a good free plan, but most teams will likely need to upgrade to at least the cheapest paid plan

What is Trello?

Trello is a project management tool that is lightweight. It is a tool for collaboration that helps in organizing your projects onto boards. At a glance, Trello will tell you what you are working on. You can imagine a lot of sticky notes on a whiteboard where each note is a task for your team. All those sticky notes will consist of attachments, photos, notes and other data resources from Salesforce, bitbucket, documents. A place will be also available to collaborate and discuss with your teammates. The whiteboard that you imagined with the help of Trello can be taken anywhere on your smartphone and can be accessed through any computer that has internet and web access.

Figure 01: Trello Interface

In general, Trello is a great tool that solves problems in tracking and managing your web development. If you are on the lookout for a task management tool that is easy to use, and you have a small company, Trello may be the ideal tool for you. It comes with a well-designed and simple user interface that is ideal for small teams. It will be an easy entry for small teams into the project management world.